HOA Annual Quorum Meeting Minutes
November 20, 2016
6:00 pm-7:30 pm
Call to Order: 6:10 pm

Board Attendees: Trip Ballard, Jake Kimery, Darren Christenson, Melissa Dana, Jayme Cincotta, Dustin White, Krista Clonts
Kyle Moore, Heather Simmons, Ryan Aller and Shelly Whiting-Out of town.

Introduction of Board Members

• Motion to approve previous meeting minutes: Approved
• Treasurer: Trip Ballard for Kyle Moore
• Residents made aware of negligent HOA dues.
• Ballot notification was sent out via (snail) mail.
• Bids for painting parking lot lines- HOA may decide to take this on our own, depending on handicap requirements.
• Waiting on bid for pathways on Korbyn & Agate.
• Obtaining bid from McDermitt for cabana addition.
• Budget/bids for dog stops.

Social: Krista Clonts & Jayme Cincotta

• Christmas Party is December 17th from 11:00am to 1:00pm.
  • Santa will be here from 12:00pm to 1:00pm only. Bring your own phone/camera and an unwrapped toy.
• Discussed remind me app via text to send out reminders in future.
• Possible sign at entrance to promote events.

Welcome Committee: Krista Clonts for Shelly Whiting

• 11 baskets were passed out-no pool fobs included.

Pool & Cabana: Mellissa Dana

• Updates & maintenance: We currently have a single pump system and need to transition to 2 pump system.
• Received bids from 2 companies for resurfacing/cracks but are not pleased with either.
• Discussed possibility of changing to salt water.
• Possible splash pad in future-would need to purchase a new lot.

Landscaping/Maintenance: Dustin White

• Waiting on bids for sidewalk repairs.
• Waiting on bids to redo far west entry.
• We received approval from RLA to clean the west pond and NE entrance.
• Contract bid with Jason Whiting-added common areas, NW pond and east end.
  • Mowing, plants, lights = $16,000 year. We can add cleaning Morgan & Memorial for $1,200.00 year or $35.00 an hour.
• Discussed street lights upkeep- They are city property and very costly.

Compliance/Violations: Darren Christenson

• Sent out reminder letters.
• Trash cans left out and cars parked on streets.
  • Propose amendment to change this with 2/3 vote.
• Discussed walking door to door for vote for proposed amendments.
  • Vote when dues are paid?
  • Possible new language on ballot: I authorize the president to vote on my behalf to make a quorum.
• In January we will have a new company.

SRF Residents Forum:

• Question was asked about handling of our HOA dues/account.
  • We have a management company that handles all of our financials.
• What is the status of the NW development and greenbelt? Timeline?
  • Approximate guess of 5 years.
• Rumors have been heard about adding a second pool.
  • At this time nothing has been discussed regarding bids/location of pool.
• Asked to add more pool chairs/loungers in future.
• The roads on Morgan & Memorial are terrible.
  • Given input on where to file complaint with OKC.
• The minutes and property management are not current on website.
• Question was asked regarding compensation for the board on the ballot.
  • Take out “for which it deems necessary by board.” (Article IV, para 14 & Article XIV)
  • Discussion on limiting to a certain number helping or certain dollar amount.

Meeting called at 7:40pm.
Next Meeting is scheduled for: December 11th at 6:00pm