Stone Ridge Farms HOA
Board Meeting Minutes
December 22nd, 2008

Members present:
Mike Finley, Nick Samarripas, Lisa Riggs, Bill Atkinson, Jason Padgham, Sid Helms

2009 Members present:
Vince Eitzen, Philip Hudnall, Casey Nester, Tim Rosetano, Garrett Morelock

Members absent:
Don Finley, Kaycee Valencia (submitted resignation through e-mail)

Meeting called to order:
Mike Finely 7:30 pm

Review of November 2008 Minutes:
No minutes available for review

Management Report:
The November Management Report was reviewed.
Discussion was held regarding changing funds from Chase to Citizen’s Bank in Edmond.
Discussion was held to increase the level of the NSC contract to level three, which includes violations. Prior to voting Sid motioned and Mike seconded with a unanimous vote to allow the 2009 members to vote on this issue. Vince motioned, Lisa seconded and all approved to contract with NSC for neighborhood management at level three.
A motion by Bill and second by Nick with all approving was made to approve the November Manager’s report.

Committee Reports:
Landscape and Maintenance – Phil was acknowledged for his hard work on the landscaping at the entrance.
Mike opened discussion on having the pool house roof appraised and repaired if necessary due to the recent hailstorm. Sid made a motion and Vince seconded with all approving that Mike be allowed to follow up with the insurance company and spend up to $1000 in deductible to make repairs.

Pool – Mike passed on his files and the license to the new members.

Social – Jason passed on his files to the new members.
Jason gave an update on attempting to acquire recycling pick up in the neighborhood. Several phone calls and a letter has been sent to OKC. Jason will follow up with OKC in January.

Welcoming – Lisa reported no new houses.

Newsletter – Nick agreed to send the template for the newsletter to Lisa.

Violations – Sid reported no new violations were addressed.
Mike mentioned that the “playhouse” on Korbyn needed to be addressed by the board through NSC early next year.
Nick will send a letter to the owner of a vehicle that is continually parked in the street over night.

Open Discussion:
Bill asked about the decision to purchase an electronic key system for the pool area. Bill has two different quotes and asked that Lisa bring the quote she had received to the next meeting for further discussion.
Garrett mentioned that his previous HOA was discussing discontinuing lifeguard services for their pool. He asked if we were considering lifeguards. The topic was tabled until next year.

Meeting adjourned:
Sid motioned and Mike seconded that the meeting adjourned for the 2008 members and the 2009 members agreed to stay and discuss offices and director positions

2009 Board New Business:
The 2009 convened to elect the officers for the new year. The following positions were filled.

President: Sid Helms
Vice President: Tim Rosetano
Treasurer: Garrett Morelock
Secretary: Lisa Riggs
Violations Chair: Bill Atkinson
Maintenance: Chair: Phillip Hudnall
Social Chairman (Welcoming and Newsletter): Vince Eitzen
Social Co-Chair: Casey Nester
Pool Chair: TBD

The next meeting is scheduled for Tuesday, January 20th at 7:00 p.m.